The Cub Volunteer Registration

Terms and Conditions

Registration

1. You must be 18 years old and above as of 1st Jan 2019 to become a volunteer.
2. As a volunteer you must be able to commit the time schedules provided by the organizer. Trainings (if applicable) and briefings are mandatory for all volunteers. An email reminder will be sent to you prior to the trainings or briefings or any other key dates.
3. The organizer will review all volunteering application and only the shortlisted applicants will be notified via email/SMS/phone call latest 2 weeks prior Event day.
4.Please inform the organizer of any changes in your contact details ensure the most updated information pertaining to the event is able to reach them in a timely manner.
5. Volunteers who wish to withdraw from the event must inform the Organiser of their intention by email immediately.

Conduct and Dress Code

1. Volunteers are required to report punctually at the times stated by the Organiser.
2. Volunteers are strongly encouraged to keep the contact details of their leaders for emergency purposes.
3. Volunteers are strongly advised not to wear slippers, sandals or any other form of footwear that exposes their toes on any working day.
4. Volunteers must wear the provided volunteer T-Shirt while on duty. Accreditation passes are non-transferrable and gives you access only to areas where you are required to perform your duties.
5. No volunteer is permitted to remove or make copies of any documents pertaining to the event without prior approval of the organising team.
6. Release of any confidential information to unauthorized persons can result in dismissal from duty and could involve result in legal proceedings against you.

Volunteer Entitlements

1. Volunteers will receive one Official Volunteer T-shirt.
2. In case the volunteer need to work for 2 days ( during Race Pack Collection day and the Event day), volunteer is expected to recycle the T-shirt provided to them.
3. Volunteers who do not fulfil the required duties as per their allocation may not be entitled to the volunteer’s certificate. This includes leaving early and/or arriving late. Should the volunteer have valid reasons, Organisers reserve the right to decide if he/she should get the volunteers certificate on a case by case basis.

Administrative Matters

1. Volunteer Handbook will only be given out during the volunteers’ briefings
2. The Organiser reserves the right to use any photographs, motion pictures, recordings, or any other record of volunteers for any legitimate purpose, including commercial advertising.
3. The Organiser will reserve the rights to dismiss the volunteer from his/her duties based on any of the following reasons:
1. Dishonesty (including but not limited to provision of false information during registration)
2. Theft case (including but not limited to stealing of runners’ entitlements /souvenirs) will be referred to the police.
3. Absenteeism (including but not limited to absence of duty without informing respective leaders or the Organiser)
4. Inappropriate behaviour

Harassment

1. The organising team intends to provide volunteers an environment that is pleasant, healthy, comfortable and free from intimidation, hostility or other offenses, which might interfere in the course of the volunteer experience. All harassment offences of any sort will not be tolerated and should be reported to your respective leaders immediately.

Accident & Emergencies

1. Volunteers are advised to be aware of their own safety.
2. In case of injury while volunteering, please contact the nearest medical point.
3. All injuries need to be reported to your leader and subsequently should be relayed to the Organisers.
4. In cases of serious accidents or injuries involving the public. Do not move the victim if you suspect a head, neck or spinal injury. Keep the victim warm to prevent shock until help has arrived. If you are at all unsure, let someone who is trained in first aid to assist and wait for the emergency services to arrive.
5. If you are approached by the media about an accident, you are expected to withhold any information and refer them to the media tent.